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Eureka! LG

Eureka! LG is a Time Costing and Analysis system, designed specifically for the Public Sector. It enables professionals and support staff to record, cost and analyse work carried out, and helps them to account for the services they provide.

Eureka! LG offers:

• Database Flexibility
• Flexible Time Recording Options
• Accurate Costing
• Budget Setting and Analysis
• Charging Options
• Reports

Database Flexibility

Eureka! LG is a highly flexible system, with a database structured around hierarchies and user-defined parameters. Such flexibility makes it an ideal corporate solution for time costing but it works equally well when installed in individual departments or business units.

Here’s an example of a typical database structure. Click on any box to view sample data in a new window. All sample data is stored in PDF format.You will need Adobe reader (or another PDF viewer) to view them. The latest Adobe reader can be downloaded here -> Adobe Reader

The ‘Resources’ hierarchy represents the Departments, Sections and Staff who are recording time. The ‘Work’ hierarchy holds codes and data relating to the Type of Work and specific Activities, Tasks or Stages carried out. The ‘Client’ hierarchy is where the Client data is held; Clients may be sub-divided into Cost Centres, Divisions, etc., and subsequently Projects, Jobs, Cases or Files associated with them.

Elements of the database can be named to suit individual users of the system. Therefore, if one group of users records time against, for example, a Project, the system displays and reports on Projects, whereas another group of users may opt to refer to the same level of data as Job, resulting in the system displaying and reporting on Jobs.

In essence, Eureka! LG enables staff to record:

• the Projects, Cost entres,Jobs, Files, Cases, etc. they work on
• the Activities or Tasks carried out
• the Time spent on them

The hierarchies become linked as Time Recording takes place: members of Staff record time against codes representing Projects (or whatever term is appropriate) plus Activity/Task/Stage codes relating to the detail of work carried out, for instance, an inspection, a telephone call, a meeting, a review. The ‘Work’ hierarchy is optional and may be excluded if the recording of Activities, Tasks or Stages is not required.

Flexible Time Recording Options

Eureka! LG offers a variety of Time Recording Options and features:

• User-defined frequency of time entry (weekly, fortnightly, monthly, etc.)
• User-defined time units, e.g. Decimal Hours, Hours and Minutes
• Various methods of recording time, e.g. Start and Stop Times, Automatic Clocking
• Pro forma timesheets to speed up the process of time recording
• A ‘Suspense’ holding area where timesheets can be stored for checking by a supervisor before posting to the database

Eureka! Software also offers a Time Recording Module (T.E.M.), which runs on individuals’ PCs, purely for capturing time and for staff to check their own time records. Small, yet powerful, this client server application offers the Time Recording features of the main Eureka! LG system, and has the ability to synchronise with it at set times, on pre-defined days of the week. As data is imported and exported seamlessly between the two systems, time entered via the T.E.M. is effortlessly transferred to the main Eureka! LG system for analysis. (N.B. The main Eureka! LG system and the T.E.M. must be installed on the same server for seamless importing and exporting to take place.)

Accurate Costing

Salaries and overheads can be combined in Eureka! LG to create accurate unit cost rates. The system automatically costs upon timesheet entry and allows retrospective amendments. If you need to differentiate between Productive and Non-Productive time (or between Chargeable and Non-chargeable time) that will also be taken into account when costs are calculated.

Eureka! LG offers these features to help with Costing:

• Spinal Column Point or Salary Table, for ease of updating
• Facility to backdate pay adjustments
• Flexible choice of staff units of time
• Ability to record non-time based costs eg. mileage, expenses

Budget Setting and Analysis

The ability to control Staff Budgets is crucial in any Time Costing system, and Eureka! LG offers considerable flexibility in this area. Staff Budgets can be allocated to Clients, Cost Centres, Projects etc., on a Percentage, Unit or Cost basis and there’s also a facility to model future budget years on past Actuals.

Charging Options

As well as Time Costing, Eureka! LG offers flexible Charging options:

• Time based charges - Actual Cost/Unit or Hourly Cost/Staff Rate
• Charge Upon Completion of a Project, or Completed Stage of a Project
• Transaction charge, e.g. £200 per visit
• Fixed Fee applied on a charge date, or as an Annual Lump Sum
• Charges based on a range of Units or Hours

Reports

Powerful report generators and standard reports enable managers and supervisors to analyse data at summary and detailed levels, so whether you need to know how much time has been spent by the whole organisation on a particular Cost Centre, or whether you’re interested in how much it costs to perform a specific Task, Eureka! LG will provide the information you need.

View Sample Reports by clicking the links below. The reports are stored in PDF format. You will need Adobe reader (or another PDF viewer) to view them. The latest Adobe reader can be downloaded here -> Adobe Reader

Staff Cost Reports
Staff Cost/On-cost Reports
Staff Time and Productive/Non-Productive Reports
Project Cost Reports (alternatively Job, File, Case or Cost Centre Costs, depending on the terminology used)
Activity Cost Reports
Budget Reports
Mileage Reports

N.B. These are snapshots of Reports for illustration purposes. All Reports in Eureka! LG are correctly paginated and dated.

Benefits

Eureka! LG offers many benefits:

• Provides extensive Time and Costing information
• Enables Costs to be amended retrospectively to maintain accuracy
• Supplies extensive management information in relation to staff resources and assists in the effective deployment of staff
• Enables analyses of:

• Staff performance in relation to targets
• Service provision
• Actual staff costs incurred-v-budgeted staff costs

• Enables the accurate re-allocation of Central Support Services costs
• Provides a justifiable basis on which to agree charges
• Enables profitability to be monitored

Need to record Flexitime as well? Then click the following link to find out about Quantum Flexitime.

As an add-on to Eureka! LG we also offer Q.E.D., which combines the flexitime element of the Quantum system, with the time recording part of Eureka! LG. With Q.E.D., staff can record their flexitime and absences from the desktop PC, as well as time spent on jobs/projects/cost centres, etc. For more information, please contact us.